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Accounting Representative Description

The primary responsibilities of an Accounting Representative are to learn the accounting process for their assigned office and support the Accounting Supervisor with the following duties:

 

  • Daily Operations

-Answer phones and distribute calls to the appropriate broker.

-Open and sort mail.

-Match invoices to files.

-Order and maintain general office supplies.

-General office duties.

  • File Settlement

-Review bills of lading for proper signatures.  Make sure quantities loaded and delivered match, and that there is no damage to cargo listed.

-Communicate with brokers regarding any discrepancies found on bill of lading (i.e. shortages, damages) prior to settlement.

-Contact carriers to obtain delinquent proof of deliveries.

-Issue Com-checks.

-Balance files, complete file settlement and forward paperwork to Accounting for payment.

-Maintain filing system for settled files.

  • Accounts Payable and Accounts Receivable

-Handle all calls regarding A/P or A/R.

-Verify and input invoicing information for shippers.

-Verify and input payment information for carriers.

-Run ATB Report weekly.  Check for invoicing errors, adjustments and overdue freight invoices.

-Assist broker(s) with collection calls for invoices 30 days or older.

-Work with broker(s) to resolve any problems or disputes.

-Run Uninvoiced Report weekly to track uninvoiced files.  Call for paperwork on files 30 days or older.

-Run Open Cash Requirement Report weekly to make sure all trucks are approved for payment.

-Run the Weekly Check Run Report to verify the correct truck pay.