ALC Memphis is Hiring for A Part-time Accounting Representative
Apply Here.
The primary responsibilities of an Accounting Representative are to learn the accounting process for their assigned office and support the Accounting Supervisor with the following duties:
- Daily Operations
-Answer phones and distribute calls to the appropriate broker.
-Open and sort mail.
-Match invoices to files.
-Order and maintain general office supplies.
-General office duties.
- File Settlement
-Review bills of lading for proper signatures. Make sure quantities loaded and delivered match, and that there is no damage to cargo listed.
-Communicate with brokers regarding any discrepancies found on bill of lading (i.e. shortages, damages) prior to settlement.
-Contact carriers to obtain delinquent proof of deliveries.
-Issue Com-checks.
-Balance files, complete file settlement and forward paperwork to Accounting for payment.
-Maintain filing system for settled files.
- Accounts Payable and Accounts Receivable
-Handle all calls regarding A/P or A/R.
-Verify and input invoicing information for shippers.
-Verify and input payment information for carriers.
-Run ATB Report weekly. Check for invoicing errors, adjustments, and overdue freight invoices.
-Assist broker(s) with collection calls for invoices 30 days or older.
-Work with broker(s) to resolve any problems or disputes.
-Run Uninvoiced Report weekly to track uninvoiced files. Call for paperwork on files 30 days or older.
-Run Open Cash Requirement Report weekly to make sure all trucks are approved for payment.
-Run the Weekly Check Run Report to verify the correct truck pay.
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