ALC Memphis is Hiring for A Part-time Accounting Representative
The primary responsibilities of an Accounting Representative are to learn the accounting process for their assigned office and support the Accounting Supervisor with the following duties:
- Daily Operations
-Answer phones and distribute calls to the appropriate broker.
-Open and sort mail.
-Match invoices to files.
-Order and maintain general office supplies.
-General office duties.
- File Settlement
-Review bills of lading for proper signatures. Make sure quantities loaded and delivered match, and that there is no damage to cargo listed.
-Communicate with brokers regarding any discrepancies found on bill of lading (i.e. shortages, damages) prior to settlement.
-Contact carriers to obtain delinquent proof of deliveries.
-Balance files, complete file settlement and forward paperwork to Accounting for payment.
-Maintain filing system for settled files.
- Accounts Payable and Accounts Receivable
-Handle all calls regarding A/P or A/R.
-Verify and input invoicing information for shippers.
-Verify and input payment information for carriers.
-Run ATB Report weekly. Check for invoicing errors, adjustments, and overdue freight invoices.
-Assist broker(s) with collection calls for invoices 30 days or older.
-Work with broker(s) to resolve any problems or disputes.
-Run Uninvoiced Report weekly to track uninvoiced files. Call for paperwork on files 30 days or older.
-Run Open Cash Requirement Report weekly to make sure all trucks are approved for payment.
-Run the Weekly Check Run Report to verify the correct truck pay.